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Learn how to Routinely Again-up Your Course Recordsdata

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As a common rule, it’s good observe to edit information in your native drive and never a community drive (or on-line storage like Google Drive or Dropbox). For instance, once I work with a .story file that’s on Dropbox, I’ll typically get some kind of syncing error or a collection of duplicated or conflicted information. This is smart as a result of the drive is continually monitoring modifications within the file and updating the file. One tip for Dropbox is to pause syncing when you’re working from a Dropbox folder.

backup project files

Nonetheless, I like to maneuver information from the community drive to my native drive to do manufacturing work and make the edits. Nonetheless, which means what’s on the desktop is essentially the most present and never backed up. If my laptop crashed, I’d lose all the pieces. Thus, I would like to maneuver issues again to the storage drive once I’m carried out. The problem is remembering to do this.

backup project files at night

I’ve had occasions the place I work on a file after which go to eat and are available again to search out my laptop crashed or perhaps the app closed. Or each every so often, there’s the short energy outage. No matter it’s, there’s at all times the prospect you lose your work and since it wasn’t backed up, you possibly can’t entry the latest one out of your storage drive.

automatically backup project files

To keep away from these points, I take advantage of SyncToy, a free software from Microsoft to back-up my information at night time. Listed below are the fundamental steps:

  • I work from an “energetic tasks” folder on my desktop.
  • I create a reproduction folder on Dropbox (or any storage/community drive).
  • I set my folder on the desktop to routinely sync with the duplicate folder. This overwrites what’s within the storage drive folder, thus any modifications I made throughout the day are preserved. An additional benefit with a number of the providers like Dropbox is that there’s some versioning management, in order that is useful, as effectively.

Utilizing SyncToy

I wrote about this resolution nearly ten years in the past. It’s nonetheless viable. Sadly, Microsoft doesn’t promote the applying anymore, however you possibly can nonetheless obtain SyncToy from right here. I’m on Home windows 11 and as you see within the tutorials under, it nonetheless works tremendous.

Articulate Rapid E-Learning Blog - sync two folders using Microsoft SyncToy

You choose a “Left” and “Proper” folder to sync, after which decide how and whenever you need to sync them.

The left folder is my “energetic tasks” folder on the desktop. The proper folder is my storage drive folder. I set it to sync each night time at 8:00 PM. Right here’s a tutorial that reveals methods to arrange and sync two folders utilizing Microsoft SyncToy.

To sync the folders, open SyncToy and choose “Run.” In fact, that requires you remembering to take action, however that’s the place the subsequent step is available in.

View the SyncToy tutorial on YouTube.

Job Scheduler

Your Home windows laptop has a job scheduler that permits you to schedule duties to run at particular occasions. That’s why it has that fancy identify.

On this case, I need to create a job to run SyncToy at 8:00 PM each day. The tutorial under walks by means of the fundamental steps of making a brand new job and when to run it.

Articulate Rapid E-Learning Blog - how to set up task schedule to run SyncToy

What I’m exhibiting you is comparatively easy. There’s rather a lot you are able to do with Job Scheduler and I’m positive yow will discover a ton of knowledge on the Microsoft website or on YouTube.

Let’s evaluate the method:

  • Create a folder in your native laptop to handle your e-learning tasks.
  • Create a reproduction folder in your storage drive.
  • Arrange a folder pair to sync the 2 folders.
  • Create a job with Job Scheduler to automate syncing the 2 folders at a specified time.

View the Job Scheduler tutorial on YouTube.

Too dangerous SyncToy isn’t going to be round ceaselessly and maybe one in every of you will have a comparable resolution to supply. Within the meantime, you possibly can nonetheless obtain the applying and it’s nonetheless a viable course of.

What do you do to handle information between your native and community drives?

 

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