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Budgeting for Birthdays + Social gathering Planning Template


Wish to plan fun-tastic youngsters’ events with out breaking the financial institution? All you want is a plan, a price range class, and our handy-dandy party planning template. Our Senior Assist Supervisor, Melissa Barnum, has loads of expertise to share. 

With 4 youngsters who’ve birthdays that happen inside 25 days of one another (two of them truly share a birthday, and no, they’re not twins), having a plan to fund birthday celebrations was important. 

So I created a birthday celebration class in my YNAB price range that I fund each month, nevertheless, I usually ended up overspending from that class by the fourth birthday as a result of celebrating birthdays—as enjoyable as they might be—provides up rapidly! Though I may have simply began budgeting extra, I made a decision to attempt one thing totally different final 12 months. 

Budgeting for Birthday Events

So, since I didn’t have a time machine to type out the birthday spacing challenge in our household, I needed to discover one other method to make the party insanity extra manageable. I ended up giving every of my youngsters a birthday celebration price range and full possession over selecting how we celebrated as a household. It turned out to be a good way to show my youngsters about budgeting and priorities. 

Right here’s what I did. I created three lists: an exercise record, a dessert record, and a dinner record. Every record contained a number of concepts and a value subsequent to every concept. I additionally made positive to incorporate a minimum of one free possibility in every record.  For instance:

Exercise Listing:

  • Trampoline Park ($70)
  • Zoo (free — membership)
  • Film on the theater ($48)
  • Arcade ($50)
  • Youngsters’s Museum (free — membership)
  • Board video games (free)
  • Swimming ($30) 
  • Film at house (free)

Dessert Listing

  • Chilly Stone ice cream ($35)
  • Costco cake ($20)
  • Daylight Donuts ($15)
  • Frozen Yogurt ($25)
  • Cupcakes (free)
  • Selfmade Brownies (free)
  • Selfmade Ice cream sundaes (free)

Dinner Listing

  • Dinner at house (free)
  • Quick Meals ($35)
  • Costco pizza ($10)
  • Sit down restaurant ($60)

Then, I informed my youngsters that they every received $75 to rejoice with our household. They may select any mixture they needed, so long as they didn’t go over $75. One baby selected an costly exercise so we had dinner and dessert at house. One other baby selected to eat dinner at a sit down restaurant, so we stayed house for the exercise and dessert.

Not solely did this assist me keep inside our price range, however my youngsters liked being in control of the planning course of for his or her massive day. Enjoying occasion planner made the day really feel much more particular to them—and I snuck in an academic lesson about budgeting and ensuring your spending aligns to your priorities, which is a transparent parenting win. 

Curious about entertaining assets to show your youngsters about budgeting? Try YNAB Youngsters!

Funds Birthday Social gathering Concepts for Youngsters 

Though we take pleasure in our household celebrations, our children have additionally requested “buddy” events previously. That may add a bit extra to the price range, however you’ll be able to nonetheless have some inexpensive enjoyable. Though there are a number of variables, youngsters birthday events usually comply with a method: 

Venue + Exercise + Refreshments + Visitor record = Social gathering

Certain, there could also be a celebration theme with matching occasion decorations and occasion favors, however so long as you’ve received these 4 predominant parts, you’ve received the inspiration for an excellent occasion that any child may love. 

We’ve designed a free printable occasion planning template to do a few of the heavy lifting to your subsequent occasion however let’s do some budget-friendly brainstorming earlier than you place your new occasion planning guidelines to work:

Reasonably priced Social gathering Venues for Youngsters 

In relation to selecting a venue, your private home is usually your least costly possibility! Nonetheless, suppose outdoors of the field for different potentialities, together with: 

  • Metropolis park 
  • Neighborhood middle
  • Fireplace station
  • Library
  • Museum
  • Church recreation rooms
  • Neighborhood clubhouse
  • Native farm or zoo
  • Seaside or lake 
  • Ice cream parlor
  • Pizza place
  • Splash pad

Cheap  Social gathering Actions for Youngsters

Let’s be actual—it doesn’t take so much to entertain youngsters. It’s good to have a number of actions deliberate however you don’t should go all out on the subject of discovering enjoyable concepts. Think about the next: 

  • Making a craft
  • Impediment course
  • Scavenger hunt 
  • Costume-up station 
  • Minute to Win It video games
  • Escape room actions 
  • Balloon volleyball 
  • Glow-in-the-dark dance occasion
  • Board video games for youths 
  • Kickball 
  • Pizza making 
  • Cookie adorning 
  • Selfmade picture sales space with props
  • Carnival-style video games 
  • Water balloon combat 
  • Nerf struggle
  • Freeze tag 
  • A Piñata
  • Slip and slide 
  • Musical Chairs
  • Simon Says
  • Pin the Tail on the Donkey
  • Purple Gentle Inexperienced Gentle

Youngsters Birthday Social gathering Meals on a Funds

The perfect budget-friendly tip for saving cash on meals is to plan the occasion between conventional meal occasions, however listed below are another concepts for cheap party refreshments: 

  • Small sandwiches reduce into cute shapes 
  • Fruit kabobs with yogurt dip
  • Pizza 
  • Sizzling canine
  • Hamburgers
  • Rooster nuggets 
  • Fruit punch combined with seltzer
  • Frozen juice focus 
  • Selfmade cupcakes 
  • Selfmade cake (it doesn’t should be fairly…youngsters don’t care)
  • Cookies or brownies
  • Make-Your-Personal-Sundae station
  • Chips and dip 
  • Popcorn 
  • Meat, cheese, and cracker tray
  • Veggie tray with ranch and hummus
  • Mini muffins 
  • Path combine 

Cheap Birthday Social gathering Invites

Clearly, the visitor record is as much as you and your baby however involving them within the budgeting course of may assist preserve events on the smaller aspect. Lower your expenses on invitations with the next concepts: 

  • Use a free obtain and print your personal invitations
  • Use an app like Canva to design and print your personal 
  • Flip it right into a craft challenge and have your baby make invites 
  • Purchase clean invites or playing cards and hand write the data inside
  • Electronic mail occasion invites as an alternative (it’s additionally a good way to remain organized with RSVPs)

The fact is that you may throw an excellent enjoyable party with out spending a ton of money. Even higher, you’ll be able to flip your celebration into an actual life lesson in regards to the realities (and significance!) of budgeting whereas serving to your baby observe essential abilities like important pondering, math, discount buying, group, and the right way to be a great host whereas letting them play occasion planner. 

A very powerful factor? Making recollections collectively—and that doesn’t price so much. 

Printable Social gathering Planning Template

Able to plan a celebration? We’ve created the final word occasion planning guidelines and price range planner. Use this free occasion planning worksheet to make selections about your venue, decor, refreshments, and different enjoyable concepts after which keep organized about all of it with the buying record, to-do record, and visitor record!

Printable Party Planning template to help brainstorm and budget for a venue, activities, party decor, refreshments and other fun ideas.
Printable Party Planning template page two has a section for a guest list, a to do list and a shopping list.
Right here’s a sneak peak of our printable occasion planning template. You may obtain your personal beneath (don’t fear, it’s free and we don’t even ask to your e mail deal with.)

 Print the occasion planning template or fill it out digitally! Curious about beginning a price range whilst you’re getting organized? Strive YNAB at no cost for 34 days.

Obtain YNAB’s Printable Social gathering & Funds Planner




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